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Dear FIS TD’s,
Recently we have had several events that have been canceled and the TD’s assigned, attempting to preserve the codex wished to call them “postponed” (which is not necessary). The following procedures are the proper method of reporting these events.
A postponed event, is one that has not started and the jury has given up trying to run today and may schedule (postpone) until another day in your assigned series. If that codex(s) is not run during your series, they will need to be officially “canceled’ by the TD. This codex(s) can be reassigned for a future use by Jeff or his staff.
A canceled event – as above, is a codex(s) that can’t be run during your calendared series and will be officially “canceled”. Even though it is canceled, USSA can reassign the codex later.
A terminated event is one that has started; once you start running anyone (forerunner or athlete) down the track and then are forced to terminate the race for any reason, the race will become terminated. There are plenty of situations that could cause termination; examples include but are not limited to:
- The 1st run of GS today and the lift failed. Jury decides to run the next day but then can’t because it snowed two feet.
- The 2nd run of GS today was terminated after 72 athletes started.
- The SG started and was terminated after 19 started because of high winds.
Reporting and filing correctly is important. The jury may have decisions to make. In the case of item 1, I believe we would all agree that the race could not be counted for FIS points.
In the case of item 2 or 3, the jury would need to make some decisions – in item 2, likely you (and your jury) would score the race, documenting the termination in the minutes and TD report, uploading the result with those not starting listed as DNS2. For item 3, there may be circumstances that might make a jury decide to score or not to score? The jury would be forced to consider many things including, fairness, strength of field, etc., in making the decision to file a result or not. It would be your consideration that day.
Regarding filing the results –
If the race is to be scored, you would report as a normal race by uploading the xml result and TTR along with your TD report noting the termination. If the race is not to be scored as in item 1, you will prepare a paper result, jury minutes and TD report. The FIS does not want this reporting (currently) and it will not be populated on the FIS result system though this information must be delivered to Jeff and myself by email along with filing to the US Ski & Snowboard results email depository as normal.
Reporting to the FIS –
If you terminate or cancel a codex(s), a simple email to Janez Fleré ([email protected]) with copy to Jeff and myself, informing that your codex(s) have been terminated and will not be considered for scoring and/or your codex(s) have been simply canceled (because they were not used) will suffice.
Also, please note that calendaring is a task and function of our NGB only, our TD’s have no authority and should leave this work and any changes to Jeff Weinman and his staff only. Once you are at an assignment, you and your jury have the authority to change days of codex(s) within the dates of your assignment, example would be due to weather changes (like moving slalom to tomorrow because you know the planned GS will not be possible considering incoming weather). If you do not run a codex(s) at your assigned event, those races must be canceled. You have the responsibility to inform Janez, Jeff & myself of these changes thus correct codex(s) are moved to the dates you intend to use them.
Please let me know if you have any questions and thank you for your attention to this topic.
Keep up the great work out there!
Sincerely,
Paul
Paul Van Slyke
FIS TD Commissioner
518-569-6999 Cell
518-523-4915 Office